Administrative Assistant

American University of Armenia (AUA) is hiring an Administrative Assistant for the Manoogian Simone College of Business and Economics (MSCBE).

Primary Responsibilities

Prepare letters, memos, agendas, reports, and other documents as requested by the Dean/Assistant Dean/Program chairs, and distribute them to stakeholders as necessary, as well as provide translation and editorial assistance when necessary.
Coordinate the logistics of course delivery, such as faculty materials, faculty travel, classroom bookings, audio-visual equipment reservations, faculty email and server access, and student information, the distribution of calculators, appointments etc., help in scheduling of classes (primarily for BAB, etc.).
Arrange and confirm appointments for the Dean/Program Chairs. Assist with new faculty orientation, assist in the teaching assistants/associates hiring process. Refer students and general callers, answering telephone and walk-in inquiries.
Monitor and order office supplies, process relevant expense accounts, operate office equipment, and maintain an attractive and clean office.
Support in organizing meetings, recruitment/marketing events, conferences, and other activities.
Coordinate and assure the effective administration/organization of exams (including updating and managing the MSCBE exam and Evaluation management spreadsheet), working in cooperation with the Registrar’s office.
Support in processing grants and other service contracts in cooperation with the HR Office and Financial Services.

Qualifications

Undergraduate Degree/University Diploma in a relevant field.
Strong written/oral communication skills in English, Armenian.
Excellent interpersonal and communication skills.
Computer skills (MS Office, spreadsheets, database management).
Relevant work experience of 1 year and more.
Excellent interpersonal and team building skills with an ability to work in a fast-paced changing environment.
Ability to work with a variety of constituencies.

Application Process

Interested candidates should submit their CV and a brief motivation letter via the AUA careers portal here.

AUA is an equal opportunity employer and is committed to an active non-discrimination program within the institution