Administrative Secretary

AUA College of Science & Engineering (CSE) is hiring an Administrative Secretary.

Responsibilities

Serve as receptionist for the CSE and ERC.
Type correspondence, handouts and other documents; make copies.
Maintain files and records of CSE/ERC correspondence, reports, courses, policies, e-mail listings, student/faculty/alumni files, industrial contacts.
Coordinate meetings of the faculty, reserve appropriate room/classroom, audio-visual equipment, schedule appointments for the Dean, and coordinate field trips and visits to the industry.
Coordinate seminars, prepare and distribute seminar announcements, arrange seminar room and refreshments, provide and record student attendance.
Provide faculty services within the AUA building.
Receive visitors, students, and staff.
Regularly inform the Dean about important activities of the CSE/ERC.
Take minutes at meetings.
Provide translation to and from English and Armenian, as needed.
Act as a liaison with the other AUA departments and students.
Perform other duties as assigned by immediate supervisor.

Requirements

Undergraduate Degree/University Diploma in a relevant field.
Strong written/oral communication skills in English, Armenian.
Excellent interpersonal, communication skills, with the ability to interact professionally with faculty, students, staff, and external partners.
Excellent team building skills with an ability to work in a fast-paced changing environment.
Strong organizational and time-management skills, with attention to detail and the ability to prioritize multiple tasks.
Computer skills (MS Office, spreadsheets, database management).
Relevant work experience of 1 year and more.
Ability to work with a variety of constituencies.

Additional Information

A letter of intent, Curriculum Vitae with the names and contact information for three referees should be submitted here.

Only shortlisted applicants will be notified for interview.

AUA is an equal opportunity employer and is committed to an active non-discrimination program within the institution